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L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Operations Administrative Assistant

Job Code: 23501

Job Location: Toney, AL

Job Schedule: 9/80 work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

The Operations Administrative Assistant is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions:

• Provide administrative support to the leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.
• Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up-to-date.
• Support the implementation of operational policies and procedures, and assist in monitoring compliance.
• Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.
• Process expense reports and invoices, and assist with budget tracking and financial record-keeping.
• Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.
• Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
• Support general office duties, to include ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Assist with special projects and perform additional duties as assigned by the Operations Manager.
• Occasional travel to additional manufacturing site (20 miles away) may be required, as needed.
  

Qualifications:

• High school diploma or equivalent and a minimum of 8 years prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

• Excellent verbal, written and interpersonal communication skills.
• Strong analytical skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive problem-solving skills and a strategic mindset.
• 4+ years’ experience with Microsoft Office Tools.
• Intermediate Excel skills required. 
• Experience with Concur/SAP, ARIBA and Envoy preferred.

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L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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