Executive Administrative Assistant
Melbourne, Floride
ID de l'offre 25902L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Executive Administrative Assistant
Job Location: Melbourne, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off
Job Description:
L3Harrisis seeking an exceptionally bright, motivated and team-oriented professional to support a C-Suite executive and their staff at Corporate Headquarters. This role requires good judgement, meticulous attention todetail, and the ability to ability to get work done efficiently. High levels of integrity, discretion in handling confidential information, and professionalism in working with senior leaders inside and outside the company is critical. A proven track record of taking initiative, working independently, delivering exceptional results, and exceeding expectations are required. The successful candidate will be an effective communicator, able to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency, and take initiativeto manage multiple priorities in a fast-paced environment.
Essential Functions:
Provide high-level administrative support to executive team members, including scheduling meetings, managing calendars, and coordinating travel arrangements
Prepare and edit correspondence, reports, presentations, and other documents
Liaise between executives and internal / external stakeholders, ensuring effective communication and timely responses
Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items
Handle confidential and sensitive information with utmost discretion
Maintain office supplies and equipment and manage vendor relationships
Perform filing, photocopying, and data entry
Support planning and execution of company events and functions such as the annual Innovation Awards banquet
Assist with special projects and initiatives as assigned
Assist in analyzing and establishing plans to meet key project objectives, and identify and resolve issues
Support monitoring and managing critical department and project schedules
Effectively communicate with all levels of leaders and team members
Ability to work occasional weekends and outside of standard business hours
Qualifications:
High school diploma or equivalent and a minimum of 10 years of prior relevant experience,or 2 years post-Secondary / associate's degree with a minimum of 6 years of prior related experience
Preferred Additional Skills:
Minimum 5 years’ experience as a Senior Administrative Assistant
Experience in the Aerospace & Defenseindustry
Proficiency in Microsoft tools and Concur Travel
Strong organizational skills and attention to detail
Exceptional interpersonal skills and the ability to build relationships across all levels
Strong written and verbal communications skills
Proactive approaches to problem-solving with decision-making capability
Ability to handle administrative details independently while keeping team members appropriately informed
High levels of professionalism, integrity, and discretion in handling confidential and sensitive information
Proven track record of achievementand meeting deadlines in a fast-paced environment
Ability to easily adapt to changes in direction, meeting expectations and objectives without sacrificing schedule
Knowledge and experience with senior government officials, business executives, Department of Defense organizations, and their operating practices
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
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