Administrative Support - Mission Support Team
Melbourne, Floride
ID de l'offre 21123L3Harris se fait un devoir de recruter et de former des talents performants qui sont passionnés par ce qu’ils font. Nos employés sont liés par un engagement commun envers leur croissance professionnelle et la mission de nos clients. L3Harris offre un environnement inclusif et engageant conçu pour responsabiliser les employés et encourager un équilibre entre le travail et la vie personnelle. Notre culture repose sur l’importance que nous accordons à nos valeurs, notre dévouement envers nos collectivités et notre engagement envers l’excellence dans tout ce que nous faisons. L3Harris Technologies est l’entreprise perturbatrice de confiance dans l’industrie de la défense. Ayant toujours à l’esprit les besoins essentiels de nos clients, nos employés offrent des solutions technologiques de bout en bout reliant les domaines de l’espace, de l’air, de la terre, de la mer et des cyberdomaines, dans l’intérêt de la sécurité nationale.
Job Title: Administrative Support - Mission Support Team
Job Code: 21123
Job Location: Melbourne, FL
Job Description:
Perform general administrative support tasks for the Mission Support Team including, but not limited to, scheduling and preparing for customer demonstrations and training classes, scheduling business travel, processing expense reports, and scheduling training and test vehicles. Prepare documents, spreadsheets, reports, and presentations. Create and/or maintain appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Take and deliver messages, provide information to callers, and distribute and route mail, packages, and paperwork.
Essential Functions:
• Provide comprehensive administration support to staff, exercising confidentiality and diplomacy
• Interface with high-level internal and external contacts
• Organize, create, and maintain appropriate databases in shared/network drives, SharePoint, Microsoft Teams, etc.
• Coordinate events and support additional projects as needed
• Proactively organize calendar schedules, emails, and the day-to-day support of the director
• Support with organizing events, meetings, workshops including any away day communications, invites, and room setup
• Support preparation of materials, presentations, etc.
• Prepare meeting agendas, take meeting notes, and follow-up on action items
• Prepare and edit correspondence, reports, presentations, and other documents
• Maintain and update records, databases, and filing systems, both electronic and hard copy
• Coordinate meetings, catering, and business meals as needed
• Coordinate travel arrangements and accommodation requirements in collaboration with others
• Process and ensure the accuracy of expenses, submit invoices that require approval, and inform of any anomalies
• Assist in the coordination and implementation of office procedures and frequently take responsibility for specific projects and tasks
• Organize and maintain inventory of office supplies and equipment
• Liaise with vendors and service providers as needed
• Provide complex and dynamic scheduling and calendar support
Qualifications:
• High School Diploma or equivalent and a minimum of 8 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience
Preferred Additional Skills:
• Strong communication with internal and external customers
• Highly organized and able to complete tasks with attention to detail
• Flexibility working competing priorities in a fast-paced environment
• Willingness to help where needed to make the team successful
• Highly developed job knowledge/skills
• Active Security Clearance